Promising Practices

The NCJA advocates for effective criminal justice policy and funding for justice assistance programs.

Promising Practices

The following promising practices originally appeared in the Grant Accountability Project's Guide to Opportunities for Improving Grant Accountability.

Pre-award Process

Assessing applicant capability to account for funds

  • Require a uniform pre-award evaluation of applicant capabilities;
  • Collect information on applicant capability as needed;
  • Conduct pre-award audits; and
  • Use scoring system to evaluate technical capability.

Competing grants to facilitate accountability

  • Develop specific criteria fr evaluating all competitive grants;
  • Require funding announcements to include ranking criteria; and
  • Assemble merit panels to select grantees.

Preparing work plans to provide framework for grant accountability

  • Look for viable and efficient applicant work plans;
  • Require applicants to submit a detailed narrative as evidence of proper work planning; and
  • Require grant applications to include project objectives sand impacts.

Including clear terms and conditions in grant award documents

  • Emphasize need to comply with grant award requirements;
  • Incorporate statement on funding source; and
  • Standardize desired grant terms and condition.

Performance Measures

Linking activities with program goals

  • Use logic models to link agency activities with results;
  • Use both output and outcome measures to evaluate performance; and
  • Link measures to agency goals.

Working with grantees to develop performance measures

  • Jointly develop goals and objectives; 
  • Coordinate performance plans across government and service levels; and 
  • Align state plans with federal goals.

Managing Performance

Monitoring the financial status of grants

  • Use of electronic system to monitor grant funds; and
  • Perform onsite reviews of financial systems.

Ensuring results through performance monitoring

  • Use electronic systems to track deliverables;
  • Monitor achievement of outputs and outcomes; and
  • Use multi-disciplinary teams to assess performance.

Using audit to provide valuable information about grantees

  • Use audits to identify at-risk grantees;
  • Use audit resolution process to address outstanding grant issues; and
  • Summarize audit results for management.

Monitoring subrecipients as a critical element of grant success

  • Develop guidance to assist subrecipients;
  • Public materials detailing subrecipients responsibilities; and
  • Coordinate agency efforts to monitor performance.