The following promising practices originally appeared in the Grant Accountability Project's Guide to Opportunities for Improving Grant Accountability.
Assessing applicant capability to account for funds
- Require a uniform pre-award evaluation of applicant capabilities;
- Collect information on applicant capability as needed;
- Conduct pre-award audits; and
- Use scoring system to evaluate technical capability.
Competing grants to facilitate accountability
- Develop specific criteria fr evaluating all competitive grants;
- Require funding announcements to include ranking criteria; and
- Assemble merit panels to select grantees.
Preparing work plans to provide framework for grant accountability
- Look for viable and efficient applicant work plans;
- Require applicants to submit a detailed narrative as evidence of proper work planning; and
- Require grant applications to include project objectives sand impacts.
Including clear terms and conditions in grant award documents
- Emphasize need to comply with grant award requirements;
- Incorporate statement on funding source; and
- Standardize desired grant terms and condition.
Linking activities with program goals
- Use logic models to link agency activities with results;
- Use both output and outcome measures to evaluate performance; and
- Link measures to agency goals.
Working with grantees to develop performance measures
- Jointly develop goals and objectives;
- Coordinate performance plans across government and service levels; and
- Align state plans with federal goals.
Monitoring the financial status of grants
- Use of electronic system to monitor grant funds; and
- Perform onsite reviews of financial systems.
Ensuring results through performance monitoring
- Use electronic systems to track deliverables;
- Monitor achievement of outputs and outcomes; and
- Use multi-disciplinary teams to assess performance.
Using audit to provide valuable information about grantees
- Use audits to identify at-risk grantees;
- Use audit resolution process to address outstanding grant issues; and
- Summarize audit results for management.
Monitoring subrecipients as a critical element of grant success
- Develop guidance to assist subrecipients;
- Public materials detailing subrecipients responsibilities; and
- Coordinate agency efforts to monitor performance.