Grants Management Toolbox
Resources for the Grants Management Toolbox were
provided to NCJA from DHS/FEMA grantees and subgrantees across the
United States including the State Administrative Agencies (SAAs), Urban
Areas Security Initiative (UASI) agencies, Ports Security Grant Program
(PSGP) grantees and local, tribal and county government FEMA grantees
and subgrantees. These tools are being shared from homeland
security grants administrators to assist their colleagues in creating,
revising and/or improving the management of their homeland security
programs.
Toolbox Resources are continually being posted. Please check
back!
Resources are listed in order of the Grants
Cycle Business Process Chart
FUNDING ACQUISITION
PROGRAM ESTABLISHMENT
Homeland Security Grants Management Policy and
Procedures Manuals
Alaska
SAA Subrecipient Grants Manual
Pennsylvania SAA
Administrative
Grants Manual
Attachments: Environmental
Statement of Work Request/ Signatory
Authority
Form/ Request
for Project Revision/ Extension
Request Form/
Sole
Source Noncompetitive Procurement Request Form/ Non
AEL
Equipment
Request Form/ Reimbursement
Request/ Equipment
Control/
Equipment
Exchange or Return/ Equipment
Transfer/ Equipment
Disposal
Request/ Employee
Monthly Time Record/ Travel
Expense
Form/ PEMA
Exercise Report/ Quarterly
Financial Status/ Categorical
Assistance
Progress Report/ Reimbursement
Cover Letter
South Carolina SAA
Procedures
Programmatic
Procdedures
Financial
West Virginia SAA Subrecipient Grants Manual
TOC/Preface/Chapter
1/ Chapter
2/ Chapter
3/ Chapter
4/ Chapter
5/
Chapter
6/ Chapter
7/ Chapter
8/ Chapter
9/ Chapter
10/ Appendix
A
APPLICATION
Application and Award
Massachusetts SAA
Standard
Conditions and Reporting Requirements
Kentucky SAA
Competitive
Grant Process PowerPoint
Grant
Application Workshop
Complete
Local Application
Peer
Review Information Sheet
Arizona SAA
Workbook
Instructions
Sample
Blank Workbook
South Carolina SAA
Conditional
Grant Award
Special
Conditions List
Subrecipient
Special Conditions
REVIEW
AWARD
MONITORING
Programmatic and Financial Monitoring
Information
West Virginia SAA
Monitoring
Document
Cover
Letter
Blank
Report
Wisconsin SAA
Compliance
Monitoring Protocol
Field
Report
Tennessee SAA
Monitoring
Document
South Carolina SAA
Monitoring
Post-Site Visit Letter
Monitoring
Report Form
Monitoring
Schedule
Subrecipient
Checklist
AMENDMENTS
Project Modification (Revisions and
Extensions)
South Carolina SAA
PAYMENT REQUESTS
Payment and/or Reimbursement Forms
Alabama SAA
Reimbursement
Claim Form
Vermont SAA
Request
for Proposals
Credit
Card Purchase Update
Payment
Procedures Update
Connecticut SAA
Cash
Advance Form and Instructions
South Carolina SAA
Request
for Payment Form
Payment
Form Instructions
Obligation
to Expend Funds Letter
REPORTING
AUDITS
Snohomish County, Washington
California SAA
CLOSEOUT
Equipment Tracking and/or Inventory Control
Delaware SAA
Inventory
Controls
Grant
Equipment Accountability
Equipment
Maintenance Contracts
Field
Service Maintenance Contracts
Temporary
Storage Rental Policy
Pittsburgh UASI
Vermont SAA
Asset
List Template
Alaska SAA
Requirements
for Grant Closeout
Property
and Equipment Inventory Report Instructions
OTHER AREAS OF GRANTS
MANAGEMENT
Procurement
Delaware SAA
Equipment
Purchasing Requirements
Equipment
Maintenance Contracts
Purchasing
and Planning
Vermont SAA
Credit
Card Purchases
Travel Approval and Forms
Oregon SAA Training Approval
Personnel Time/Tracking Forms
Position Descriptions
Delaware SAA
Maryland Governor's Office
Exercise Policies
Delaware SAA
Special Conditions
Citizen Corps
Nebraska SAA
Performance Measurement for Grants
Management
Arizona SAA
Nevada SAA
This project is supported by Cooperative
Agreement #2007-TH-T7-K004, awarded to the National Criminal Justice
Association (NCJA), from the U.S. Department of Homeland Security.
Points of view or opinions contained within this document are those of
the author and do not necessarily represent the official position or
policies of the U.S. Department of Homeland Security and/or
NCJA.
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